The Name of the Association shall be: “Jacksonville Women’s Golf Association.”


The purpose of the organization shall be to promote the interest of golf among women players generally, and its own members particularly, through the holding of weekly tournaments and such other events as its officers may elect.


The officers of this Association shall be President, Vice-President, Secretary, and Treasurer.


The affairs of this Association shall be managed by the Board of Directors, consisting of the officers and the chairmen of standing committees.

ARTICLE V (Motion to Amend Passed 1/25/23)


Section 1.  By whom appointed and time.  It shall be the duty of the President as soon as possible after her election to appoint the Chairmen which may include the following Standing Committees:

(A) Computer and Media Information Committee. It shall be the duty of the Computer and Media Information Committee to maintain the website and assist the various committees of the organization in the performance of their duties through technology and communications support (e.g., membership database maintenance, annual book production, website management, informational flyers, weekly results to Florida Times-Union, etc.).

(B) Course Scheduling Committee. It shall be the duty of the Chairman of the Course Scheduling Committee, assisted by its members, to set all tournament dates, arrange the overall schedule and secure the contracts for the playdays.

(C) Historian Committee. The Historian Committee shall take photos at JWGA’s most important events, edit them, share them with the Computer and Media Information Committee and store them on two hard drives and a thumb drive. Any board member(s) who want specific photos to be used for JWGA business, should request copies from the Historian. Working with the Computer and Media Information Committee, the Historian may also be involved in the development of slide presentations for JWGA use.

(D) Major Tournaments Committee. Majors chair and committee shall be responsible for overseeing the three major tournaments (Handicap, Sarah Shelly and Championship) to include scoring and the posting of results.

(E) Membership Committee. It shall be the duty of the Membership Committee to receive all written applications for membership and reinstatement and, after confirming the eligibility of candidates, to pass them on to the Board of Directors for their further action.

(F) Playday Committee. After the schedule is completed, the Playday Committee shall:

  • Assign formats for General Playdays, “pairings arranged” and determine when “putts” will be counted.
  • Communicate all aspects of the tournament and provide a format cart sheet to the club rep at least 1 week prior to signups.
  • Handle Scoring at all non-major events and notify the appropriate JW Board/Committee members when complete.
  • Update putts and points spreadsheets each week.
  • Notify the Treasurer of any No Shows or Cancellations within the 48-hour cancellation period.

(G) Prize Committee. The Prize Committee shall be responsible for the purchase and distribution of all prizes.

(H) Rules Committee. The Rules Committee shall be responsible for providing advice on the Rules of Golf.

(I) Tournament Management Committee. With the use of tournament management software, the Tournament Management Committee is responsible for setting up the event calendar based on the season schedule and the oversight of all event aspects involving tournament management software.


Membership Fee and Dues

Section 1.  An initiation fee of five dollars ($5.00) shall be charged to all new members.

Section 2.  Annual dues shall be set by the Board based on anticipated expenses.  Dues shall be made payable to JWGA.  Annual dues must be received by the Treasurer on or before June 15 for the member to be eligible to play.  All members who have not paid their annual dues by this date shall be automatically dropped from the roster of the Association, but may be reinstated at the discretion of the Board of Directors. If a member is out for 1 year or more, she may be reinstated with the approval of the Board and the satisfaction of reinstatement requirements (e.g. handicap eligibility and payment of a five dollar ($5.00) fee plus current dues). If she is out for less than 1 year, the Board may waive reinstatement requirements subject to payment of the current dues.



Section 1.  Current expenses shall be met from the general Association fund.

Section 2.  The fiscal year shall be from June 1 to May 31 of the following year.



Section 1.  The annual meeting of the Association shall be held on the last play day of the current season, and at such time and place as the Board of Directors shall decide.  Due notice shall be sent to the members.

Section 2.  Special meetings may be called at any time by the President or the Board of Directors, and at the written request to the President of at least fifteen of the members.  Due notice shall be sent to the members.

Section 3.  Twenty members shall constitute a quorum for the transaction of business.


Discipline and Dismissal 

Section 1.  Acceptance of membership shall bind each member to uphold all rules of the Association:  to observe the laws, rules and etiquette of golf as set forth by the USGA and to accept and observe all decisions of the Board of Directors acting within its jurisdiction.

Section 2.  Any member reprimanded three times by the Golf Committee shall be automatically dropped from the Association.

Section 3.  Any member may be dropped at any time without prejudice by unanimous vote of the Board of Directors.

ARTICLE X (Motion to Amend Passed 1/25/23)

Election of Officers

Section 1.  Nominations of officers shall be made by a nominating committee consisting of five members.  Notice of all nominations shall be posted for four playdays prior to the annual meeting.  Nominations by this committee shall not prevent nominations from the floor at the annual meeting.

Section 2. Choosing the nominating committee: The Chairman of the Nominating Committee shall be chosen by the Board of Directors (traditionally the Past President) and the four other members in the following manner: at the December meeting the President shall ask for volunteers and four volunteers will be selected. If more than four members volunteer then a written ballot shall be taken with each member in attendance selecting four names from those read. The ballots shall then be collected and counted by the Vice-President (or, in her absence, a designated board member) and one JWGA non-board member selected by the Vice President. The four names receiving the most votes will serve on the Nominating Committee.


Order of Business at the Annual Meeting

The following order of business shall be observed at the annual meeting:

  • Reading of minutes of previous meeting
  • Secretary’s Report
  • Treasurer’s Report
  • Report of Standing Committees
  • Old Business
  • New Business
  • Election of Officers
  • Adjournment



This Constitution may be amended at the annual or special meeting of the Association by a two-thirds vote of those present and voting; provided the proposed amendments have been submitted in writing to the Board of Directors at least four weeks before being voted on; provided also that a written notice has been made available to all members of the Association at least four playdays prior to such meeting.